The Groupwise Advantage - Reality Checking other's claims
GroupWise, the world's easiest to
use Collaboration product: Responds to the misinformation and omissions of Exchange's
perspective document.
Microsoft recently published a "perspective" on GroupWise 5.5 claiming to show how the latest release fails to address the product's weaknesses. Microsoft attempts to put a spin on the facts, essentially confusing the reader with partial-and some completely Novell Advantage Home Groupwise Marketing through Misrepresentation Sins of Omission TCO Misdirections Point by Point GroupWise is the Answer inaccurate-information, and then omits the heart of the issues where Microsoft itself has a weak story. The writer attempts to appear objective in the writing of this paper, but fails to do so as it is clear that he/she has no grasp on what GroupWise does or how it operates-and thus represents it with faulty information.
It's no stretch to wonder why Microsoft is on the attack--GroupWise's total user base grew close to 50% in 1998 to 15 million users; it won PC/Computing's 1998 MVP award for collaboration and e-mail, won Computerworld's IT Leaders' Choice award for Groupware/Messaging, won VAR Business 1998 Top 100 Product award for collaboration and e-mail, and, already in 1999, ZDNet has given GroupWise 5.5 the Editor's Choice of Collaboration and E-mail products http://web.archive.org/web/20000816095229/http://www.zdnet.com/products/stories/%20reviews/0,4161,387651,00.html. Clearly GroupWise meets key customer criteria-and is the standard for Exchange to emulate.
Marketing through Misrepresentation
Though Microsofts misrepresentations may be obvious to those who use GroupWise and know the practical differences between GroupWise and Exchange, it doesnt stop Microsoft from trying to confuse. In the "perspectives" document, Microsoft begins with the false assumption of unstated GroupWise "weaknesses" and piles up omissions in fact and flat-out misinformation to ground this falsity in something that sounds like truth
In the mean time, the document fails to mention the very thing that makes groupware such an important part of any organizationproductivity: Where, ironically, Exchange doesnt score as well as GroupWise.
Bit of an oversight?
With that omission and many more, whats missing in the Microsoft document makes you wonder whats missing in the Microsoft product itself. The document makes claims that cant be substantiated and applies them with a biased hand, twisting the facts on TCO, reliability, scalability and so onall noticeably areas that Microsoft has historically struggled with and currently can not substantiate in terms of credible claims of leadership.
Sins of Omission
So many of the "facts" represented in the document are misrepresented, it would be difficult to address them all here. (See the subhead, "Point by Point," for a quick attempt to help you sort it out.) But the most glaring omission of the paper is simply that of productivitywhich is, after all, the entire reason customers purchase and use groupware applications in the first place.
The Microsoft document on GroupWise makes no mention of productivity. This is perhaps because Microsoft has the weaker productivity story: Exchange performs so poorly against GroupWise in productivity studies, the results must be acutely embarrassing to Microsoft.
A study by Creative Networks Inc. (CNI), for example, showed that GroupWise users are 600% more productive in information sharing than are Exchange users. The reason: GroupWise is more intuitive and easier to use, and gives users more options for sharing informationlike PDA, pager, phone and Web access. GroupWises Universal Mailbox gathers everything the user needs to communicate, collaborate, share and schedule in one place, using one interface. Not so with Exchange. While Exchange users can send and receive all types of messages from their inbox, they do not have out-of-the-box access to a document management system. Worse, users cant share address books, distribution lists or calendar viewswhich means they cant share that information as a team, workgroup or department. The difference, for users, is greatly diminished productivity.
TCO Misdirections
The second area that Microsoft does injustice to is that of Total Cost of Ownership (TCO). The Gartner study points out an enormous discrepancy hereone Microsoft would like to bury if at all possible by trying to bring up bogus TCO arguments. (See the subhead, "Point by Point.") According to Gartner, the cost to purchase, implement and operate the top groupware products per user over the period of three years is as follows:
GroupWise: $136
Exchange: $470
Notes: $719
Clearly GroupWise provides the above described value for significantly less
than the next two contenders. In the following few paragraphs we will address
a few of the components of this total cost of ownership that Microsoft's perspective
may have mislead others in. Again, the bottom line of TCO is simply this: GroupWise
$136 per user over the period of three years, Exchange $470 for the same period
of time and number of users.
In the document, Microsoft lashes out at Novell Directory Services, claiming that GroupWise increases TCO costs due to a lack of integration between GroupWise and NDS (as well as NT and NDS). Here, the document does more than simply omit: It misdirectsleading to conclusions that are directly opposite to fact. According to ZDNet, the tight integration with NDS gives any application (including GroupWise) significant TCO savings over its competitors while helping both end users and network administrators to be more productive. It also reduces staffing and staff cross-training by enabling entire networks to be managed through a single point of administration. In the case of GroupWise, it also combines messaging staff and network administration to a far greater degree than its competitors. (Source: CNI.)
On March 9th 1999, ZDNet exclaimed the truth of the value of NDS in their article "How Microsoft Lost the Cold War. How Novell Won. And Why You Should Care." They stated, "Microsoft waged a Cold War for the past six years, using propaganda and promises to fend off a competitor. It looks like it's going to lose. The war of words is over directories, often described as the white pages of the Internet. Theoretically, a directory lets you find anything attached to the networkusers, servers, printers, and disks. More importantly, a true directory lets you manage all those resources. Manage thousands of users from a single, centralized console, even when they share PCs or when they roam from PC to PC. Why is Novell winning? Because its Novell Directory Services (NDS) can accomplish the things mentioned above right now. Microsoft's current directory cannot. Microsoft propagandizes a new Active Directory, asking customers to wait until it shows up. It's now years overdue. Meanwhile, customers need a robust directory for centralized management, for new directory-enabled applications, for scalable ecommerce." http://www.zdnet.com/anchordesk/story/story_3164.html
Tight integration between Novell Directory Services (NDS) and GroupWise contribute heavily to TCO savings here. Because it is directory-enabled, GroupWise can be administered from a single point across an entire enterprise network. It can springboard from existing NDS user profilesmaking it possible to set up an entire groupware infrastructure in a matter of hours rather than weeks. Exchange has no tie to any standard directory, and it showsadministrators must set up the Exchange infrastructure manually, user by user, and they must administer Exchange through NTs complex domain structure. The difference? According to industry analysts, NDS saves 70% of network and desktop administration costsa savings that translates directly to the GroupWise implementation.
Another area where Microsoft may mislead the reader was that of cost of operations. They stated that "In a recent 'Workgroup and Intranet Computing: Cost of Ownership Study' by Gartner Group, almost one-quarter of Exchange users report operating costs essentially at or below the midpoint of reported costs for GroupWise." The truth is that the midpoint cost of operating Exchange is over 9 times higher than that of GroupWise. The midpoint operation cost per user over the period of three years was $36 for GroupWise, and a whopping $330 for Exchange. Heres the chartyou decide.
You may notice that Notes incurs the highest costs due to its heavy emphasis on developmentNotes is not an out-of-the-box solution and does not pretend to be one. GroupWise, of course, provides immediate value, requiring no development, while still providing 80-90% of what users might hope to one day get from a fully customized Notes environment. In fact, there are many Notes users who also use GroupWise: Using Notes for their database-like functions and GroupWise for their collaboration needs.
So where does Exchange come in here? Reported to be an "out-of-the-box" solution, its implementation incurs costs mid-way to that of Notes, a fully developed custom solution. So where is the discrepancy? It will be even more interesting once you read that the base product from Exchange requires multiple 3rd party products just to match the out-of-the-box value of GroupWise.
The costs incurred by companies implementing Exchange are not investments (as they would be in the Notes scenario)theyre incurred just trying to get the product to work at its most basic level. According to CNI, organizations implementing Exchange had to purchase 82% new servers just to run the product at all. Any increase in company size meant yet another big increase in servers: Tripling the size of the Exchange user base, for instance, increased server needs by 162%.
Compare this with GroupWise: When the GroupWise user base is tripled, organizations needed to increase the number of servers by only 64%, and only 16% had to purchase their servers new. Obviously the efficiency of GroupWise keeps server costsand implementation costsdown. This should also answer to the Microsoft challenges to scalability. Another note for the scalability of GroupWise: It was the product selected to support the 250,000 attendees of Comdex (1997 & 98), handling over 1,000,000 messages a day, with zero downtime. Any guess why Exchange was not chosen? Were not sure either, but maybe failures like that which afflicted the U.S. House of Representatives might give us a cluecheck out the story on http://web.archive.org/web/20000816095229/http://cnn.com/TECH/computing/9812/17/housemail2.idg/index.html.
Yet another factor: While Exchange is supposedly an out-of-the-box solution, its document management capabilities come out of someone elses boxes, as does its Web publishing capabilities. Microsoft makes a big deal of having so many partners, but doesnt tell you how difficult it is to implement all those partners products on your networkincluding the fact that you have to manage, upgrade, patch and train for each one of those products separately. Think of the management costs incurred here and youll understand a little more about the cost discrepancies between using GroupWise and Exchange.
Again, something Microsoft left out of its perspective: Exchange runs only on NT, requiring you to create an entire NT infrastructure alongside whatever other network platforms youre using just to run messaging, calendaring and scheduling. Whats the cost of implementing and maintaining an entirely separate infrastructure? And whats the point? There are no real feature-based or functional advantages, and the disadvantages of cost, maintenance and compatibility headaches are considerable.
Point by Point
With all that Microsoft says, the greatest indicators of the real story is often what it doesnt say . . . or how it says it to misdirect the facts. These are great courtroom tactics, but for those of you just trying to make a decision on product, its a waste of your time. To help you slog through the misinformation, we will now address the misinformation published by Microsoft in its document point by point. While you read, you may come to wonder why Microsoft makes statements like this at alland what theyre trying to accomplish when they do. We will do our best to counter this misinformationand hope the facts will help you make a better real-world decision.
Microsoft Misinforms . . .
Novell Corrects . . .
Internet addressing
Claims GroupWise 5.5 will finally deliver on native Internet addressing standards
that Exchange has supported for "years."
GroupWise is now leading in Internet addressing by delivering "Intelligent
internet addressing". GroupWise intelligent Internet addressing just as
the name indicates allows the user to use Internet style addresses. But GroupWise
takes this one step further. GroupWise intelligently processes the address and
determines if the address is a local user or an external user and routes the
message accordingly. If the message is external and the recipient is in fact
on a GroupWise system, GroupWise will maintain the status tracking information
of the message. GroupWise will also allow the users to perform business to business
busy searches over the intent as well as other collaboration services previously
available only from within the Corporate LAN. GroupWise 5.5 Intelligent addressing
raises the bar for collaboration over the Internet.
Security
While pointing out GroupWises enhanced security, cites lack of PGP add-on
security until GroupWise 5.5.
This is misleading: GroupWise has a DMS-based security solution certified through
government labs based on defense messaging criteriasomething Microsoft
does not point out. An important fact to point out is that GroupWise achieved
the certification without deferral of major technical components while Microsoft
Exchange did not.
Full solution & 3rd party support
Presents third-party choices in document management as a user benefit: "Exchange
. . . offers a choice of document management solutions from several major ISVs."
Microsoft refuses to acknowledge that Exchange simply doesnt include a
document management / collaboration offeringand that Exchange customers
must purchase a document management solution at cost for both the software and
the integration and development of the add-on solution. This is also true for
imaging, web publishing and professional quality workflow. Contrary to Microsoft's
claim, users are still free to use third party solutions with GroupWise; however
it is a choice not a must with GroupWise, since the value is already provided
within the solution and is immediately available to the user.
NDS integration
Claims that after five years of development, GroupWise is still missing many
capabilities, like:
Integration with NDS and Windows
NT. Claims that GroupWise uses a separate directory from NDS, routing synchronization
through a single primary domain and creating a single point of failure.
This is misleading: Any fault of the single domain structure is a problem endemic
to NT itselfsomething Novell cant completely fix. But the document
also fails to point out what Novell does to rectify the problem: NDS synchronizes
information that can be routed in any domain, not just the primary domaineliminating
the potential domain failure. In fact, with NDS for NT, users can opt to bypass
the domain headache altogether. In this case Novell manages the weaknesses of
NT better than Microsoft.
Forces administrators to understand
both NDS and GroupWise architectures to create a GroupWise system, and provides
no tools to look at GroupWise directory databasesproblems must be reported
by users before they can be known and repaired. This is untrue: Administrators
need only understand how to use NWAdmin to administer the entire GroupWise system
across the entire enterprise network. Problems are reported automatically, 7x24.
Disk quota and cost reduction
GroupWise lacks disk quota management and least-cost-routing of message tools.
Not soGroupWise offers link scheduling to reduce the cost of expensive
links (like leased lines), and provides disk quota management via server-based
scheduled events.
Message Size control
GroupWise doesnt allow administrators to impose message size restrictions,
causing jams and other administrative problems.
Untrue: GroupWise offers message size limits for components like SMTP and X.400
routed messages. Link scheduling functionality also includes size-trigger mechanisms.
Management
GroupWise requires ManageWise to monitor its performance.
Misleading: GroupWise includes support for SNMP management capabilitiesthe
industrys recognized standard for management. A ManageWise snap-in provides
enhanced GroupWise-specific functionality for those who want it. For those who
dont, GroupWise offers other choices.
Scalability
GroupWise is not scalable and has performance problems with memory degradation.
Very misleading: the behavior of GroupWise in testing cited here is typical
of all server-based applications, including Exchange. Interestingly enough,
of the test bed cited, the worst performance out of GroupWise came on a Windows
NT Serversomething not mentioned in the document. Novell products have
consistently scaled far better than Microsoft products in network performanceobviously,
this is a sore point for Microsoft. GroupWise is legendary in its ability to
scale: Trade shows like COMDEX use GroupWise to provide messaging for its 250,000+
userssomething nobody has ever invited Microsoft to provide. Another support
to the scalability of GroupWise vs. Exchange is the following: According to
CNI, organizations implementing Exchange had to purchase 82% new servers just
to run the product at all. Any increase in company size meant yet another big
increase in servers: Tripling the size of the Exchange user base, for instance,
increased server needs by 162%. Compare this with GroupWise: When the GroupWise
user base is tripled, organizations needed to increase the number of servers
by only 64%, and only 16% had to purchase their servers new. Obviously the efficiency
of GroupWise keeps server costsand implementation costsdown. This
clearly points to greater scalability of GroupWise.
Scalability and RISC architecture
GroupWise is not available on highly scalable RISC architectures running on
Windows NT Server. "Customers interested in reducing the total cost of
ownership through server consolidation may benefit from the highly scalable
Microsoft Exchange Enterprise Edition running on Windows NT Server Enterprise
Edition."
Hello? Isnt this the product that requires up to 4 times the number of
servers just to implement? Anyone wants to buy even more expensive Enterprise
Edition servers just to "consolidate" for TCO? Also: GroupWise does
support RISC-based Unix platforms for Sun, HP and IBM. Of all these RISC-based
solutions, NTs has been found to be the least scalable. And Exchange doesnt
run on anything but NT, while GroupWise runs on everything else.
Reliability
GroupWise is not reliable: It has bugs.
Enough said: This one is too obvious to bother addressing. How about 5.6 million
messages with zero downtime for Comdex; no wonder GroupWise was the product
of choice. How about GroupWise's total user base grew close to 50% in 1998 to
15 million users, it won PC/Computing's 1998 MVP award for collaboration and
e-mail, won Computerworld's IT Leaders' Choice award for Groupware/Messaging,
won VAR Business 1998 Top 100 Product award for collaboration and e-mail, and
already in 1999 ZDNet gave GroupWise 5.5 the Editor's Choice of Collaboration
and E-mail product http://web.archive.org/web/20000816095229/http://www.zdnet.com/products/stories/reviews/0,4161,327651,00.html.
Clearly signs of a stable product.
Transaction rollback and commit
Several GroupWise customers have had messages disappearperhaps due to
the fact that GroupWise writes to the Guardian database, which does not have
rollback data transaction log. The Guardian "provides for rollback of incomplete
transactions, but the data that is rolled back is likely lost."
Nonsensical: Obviously someone is confusing the industry-accepted model of transaction
rollback and commit. This is deliberately misleading, because it implies that
uncommitted transactions should remain in the database! Any database rollback
transaction discards uncommitted transactions in order to keep the database
cleananything else would be a corruption of the database. This is an obvious
attempt to discredit the proven stability of GroupWise, which supports roll-forward
logging and transaction rollback on all database files, maintains a checksum
on every block in the database, and includes sophisticated error detection and
recovery.
Caching
GroupWise cannot effectively use NetWares caching system because of this
Guardian limitation.
Cites a Novell technical document for reference, but this document refers to
disabling the internal cache mechanisms of a GroupWise Agentnot the NetWare
cache. Someone got their facts wrongor used the wrong facts to twist the
truth.
Backups
GroupWise requires offline backups, requiring all users.
Not true: State backups are only one method of backing up data. A GroupWise
system can be fully backed up using a backup tool that supports backup of open
files to exist and all server agents to suspend database operations.
Compatibility & cross-platform
GroupWise is missing basic compatibility. "Novell plans to offer a beta
of its Gateway to Microsoft Exchange to allow interoperability for customers
in mixed messaging environments. More importantly, gateways for Microsoft Mail,
Lotus cc:Mail, Lotus Notes and SNADS run on IBM OS/2 servers only and not on
mainstream platforms like Windows NT Server or NetWare."
Wonder why? Microsoft only exposes the software developers kit / APIs for Microsoft
Mail development on two platforms DOS and OS/2. On NT, GroupWise currently offers
an Exchange and cc:Mail gateway, and will offer Microsoft Mail and Lotus Notes
Gateways on NT in the near future. Other gateways include WebAccess (Ships with
GroupWise 5.5) and GroupWise Internet Agent (Ships with GroupWise 5.5). The
WebAccess of GroupWise gives it the most universal compatibility, allowing your
information to be accessible from your browser.
PDA support
"GroupWise still does not offer a native solution for Windows CE-based
clients."
Not so. PUMA offers Windows CE support for GroupWise mobile users just like
it does for Exchange.
Microsoft Integration
"Exchange and Outlook provide tight integration with Office 97. Applications
that take advantage of and integrate with Office 97 are possible with little
or no programming. GroupWise would require the use of C3Pos to provide this
level of functionality."
Of course Exchange is more tightly integrated with Office 97! Microsoft controls
all the product offerings involved here and limits the opportunities for anyone
else. Look at this the other way around: Does it seem right that outside vendors
are provided with limited development interfaces, such as MAPI, that do not
expose the full functionality of a product like Exchange, when Microsoft can
internally develop and build more tightly integrated products? Whose fault is
this, anyway? GroupWise does support MAPI. A few examples are its use in the
GroupWise message store, message transport and address book.
Vision
GroupWise has no vision for the future. "Novell has not addressed the fundamental
architectural issues within the GroupWise code base that lead to the complexity
and relatively poor performance of the product."
A bold statementbut false in both assumption and carry-through. What architectural
issues? Theyre never stated, never backed up. Code complexity has always
been a Microsoft problem (isnt Windows 2000 over 50 million lines of code
now?), and efficiency has always been a Novell hallmark. There are no performance
problems, and the product is less complex to implement and maintain than Exchange
isprimarily because GroupWise doesnt force administrators to use
domains or a parallel network infrastructure (which Exchange does).
Microsoft makes claims for Exchange, of courseits to be expected. But be careful at accepting those claims at face value: Some are obviously untrue. For instance, claiming that Exchange 5.5 offers unlimited storage capacity, when no operating system can do this, plays upon what Microsoft supposes is your ignorance in the hopes that youll swallow without thinking. Exchange is built on a proprietary Microsoft databaseits a proprietary solution that supports all the right standards but doesnt run on anything except NT.
When Microsoft claims that a productany productdoesnt meet key customer requirements, the first place you should look is at what Microsoft claims to be the customer requirements. Are they the factors that will make your company compete more effectively in your market? Does the product provide the value you need? Is it open enough to leverage your existing investment? After evaluating your own needs, look to see if those were the issues addressed. If not, keep looking: Were fairly sure its GroupWise youll discover to meet your needs. Below are a few of the answers that GroupWise provides to your solution-questions.
GroupWise is the Answer
GroupWise is designed to be the easiest collaboration system in the world. It includes tremendous functionality for the user, with a universal interface for all of the products communications and collaboration components. This interface is so intuitive, users are 600% more productive in information sharing (CNI) using GroupWise than through using any other groupware product. If users can send e-mail, they can use GroupWise for calendaring/scheduling, document management, and publishing on the Internet.
For those who implement and administer groupware systems, GroupWise is the easiest possible solution: Everything is in the box, ready to run right out of the box. And GroupWise offers one very critical element you just cant find anywhere else: Its directory enabled. The benefits to your administrators translate to significant TCO savings for your organization . . . and turn into dramatic productivity gains for both your users and your administrators. A few things you get with NDS-enabled GroupWise you cant get from anything else:
Only GroupWise gives you the ability
to manage your entire communications/collaboration infrastructure through its
unique integration with NDS and the network OS. This union enables GroupWise
to perform directory-enabled networkingintelligent networking with one
strong security system and a single log-on for users.
Unlike its competitors, GroupWise can be managed in one place, alongside the
network and other networking solutionsallowing administrators to maintain
the entire messaging system from a single point across the entire enterprise
network.
While most groupware solutions run in heterogeneous network environmentswith
the exception of Exchange, which runs only on NTonly GroupWise brings
those environments together for a single point of management through NDS.
Directory-enabled networking makes a significant difference in the ease of client
software distribution as well. The Novell Application Launcher (NAL) allows
administrators to distribute the GroupWise client to desktops on the network
without physically interacting with workstations. NAL centralizes and automates
this client distribution, allowing administrators to schedule it for optimum
delivery.
GroupWise has made huge strides in capturing groupware marketshare over the
last few years, emerging as a primary player in one of the industrys hottest
arenas. Three out of four users who see GroupWise in action purchase it, and
market awareness of GroupWise has surpassed that of both Lotus Notes and Microsoft
Exchange. The bottom line: GroupWise is a wise investment, offering a full set
of collaborative features and access choices while significantly lowering ownership
costs incurred through implementation and management. With GroupWise, productivity
soars when usersable to use an intuitive interface no matter what theyre
doingare free to concentrate on getting work done.
This direction for the product offers unparalleled flexibility for customers. It gives them the benefit of purchasing only the components that they need, and building systems that provide all of the services that they require. It also allows easy integration and, if desired, coexistence with third-party solutions as well.
The principle goal of GroupWise is to provide access to your information, regardless of your location or the device that you are using. Through the use of NDS, user identities can be stored and accessed from any location. The ability to identify yourself from a browser and perform most all of the functions that you can from your workstation is unique to GroupWise.
As reported by GartnerGroup, GroupWise is 3.5 times less expensive to own than Exchange, and 5 times less expensive than Notes (Cost of Ownership Study). Cost savings such as these also are a direct result of tight integration with NDS. GroupWise is the only collaboration system on the market today that allows you to maintain one directory for both your network and your messaging system.